Overview of the Current Use Review Process.


The overall current use process of applications being entered into eCuse, Acreage and use value certified by the Current Use Staff at PVR, and local assessors and listers providing local values in order to calculate the exempt reduction have not changeed. Your communication of these loca values to PVR will occur in VTPIE and the exempt reduction will be downloaded into your local billing software.


  1. eCuse Appication: The eCuse portion of the current use will remain unchanged. Applications will come in through eCuse and clerks will continue to indicate that that they have recorded the lein.
  2. State Initial Review:  PVR current use staff perform an initial review of the current use enrollment prior to allowing the town to input their values. As soon as the state has completed their review the enrollment is avaiable for local verification.
  3. Local Verification: The data requested during local verification has not changed and includes value of enrolled farm buildings, unenrolled farm buildings, enrolled and excluded land. Values are quested to be indicated as either homestead of non-homestead depending on current homestead enrollment status.
  4. State Certification: State certification is completed automatically if you are able to successfully complete local verification (there are a number of checks discussed below). If you have proposed and acreage change OR changed the parcel associated withthe current use enrollment. Note current use records may be downloaded to billing even if state certification is incomplete.
  5. Download to Billing: Instructions and recording training can e found here




Watch recorded Training Here

 

Step 1: Upload assessment information


In order to ensure you have the appropriate assessed values and acreage to compare during review of current use enrollment please follow the instructions to upload your CAMA information here


Step 2: Determine if you have Current Use enrollments to Review


  1. When you log into VTPIE the Tax Programs module will display how many Current Use enrollments you have to review. In the screenshot below we have reviewed 6 of the 57 available Current Use records. Clicking on tax programs, then current use will navicate you to the current use home page.




Step 3: Prepare to review Current Use Enrollments

 

  1. Filters:  Filters by default are selected to records which are awaiting local verification - this is your work queue. You may also select "All Records" to view all current use records which have completed the state initial review.
  2. Reports: The reports dropdown provides access to current use reports.
  3. Questions: This column indicates the number of unresolved questions that are avaialble.
  4. Flag: The flag indicates which records are under review by PVR current use staff and could have pending changes.




Step 4: General Enrollment Information


Note: Clicking on a current use enrollment record will bring you to general enrollment infomration. This page is mostly for reference and asking and answering questions. Click verify to verify your current use record.

 

  1. Tabs:
    1. Property: Each current use enrollment will have one attached property. If the property is incorrect you may search for and attach the correct property
    2. Attachments: Each new current use enrollment records will have PDFs of the applications as submitted to ecCuse. It is anticipated that eventually maps will become attachmentst to the records.
    3. Questions:  Questions may be asked by ether the state or local users. If there are questions an exclamation point will be displayed on the tab.
  2. Reports: The reports tab contains a report for this current use enrollment. Print this off as you normally would.
  3. Verify Button: Clicking the verify button will bring you to the verify screen where you can enter or update your values or acreage.
  4. Grand List Information: The grand list information section contains information from your grand list. Upload CAMA data to upload this.
  5. Enrollment Information: Enrollment information is data from the current use application.
  6. Status and Accounts: Status and account contains the PVR account information as well as enrollment status.
  7. Notes: The notes section contains various notes about the current use enrollment.



Step 5: Update/Review Current Use Valuation


Begin by clicking the blue Verify Button on the top left of the current use to access the Verify Screen


  1. Overview Information: The overview section provides basic information about the enrollment as well as valuation and acreage information from the Grand List. Note if the grand list information is not up to date please upload a new CAMA file.
  2. Span Number: The displayed SPAN that is associated with the enrollment. Click the blue pencil to search for and attach a new SPAN. Note if a new SPAN is attached the enrollment will go through the state certification process.
  3. Homestead/Non-Homestead Value: The homestead and non-homestead values are provided from the Grand List. Note these are updated both when you upload new CAMA and when a new homestead declration is recieved (weekly).
  4. Valuation Information: The valuation section contains the market values for dwelling & non-enrolled farm buildings, enrolled farm buidings, excluded land, and enrolled land. Please consult with your DA for assistance on how to develop these valuations.
    1. Homestead/Non-Homestead: By default only Non-Homestead fields are available unless a homestead is filed, then homestead values become available. Note that total listed value for Non-Homestead and Homestead must match what is in the grand list highlighted in Item 3.
      1. Sepecial Homestead Cases:
        1. Dwelling & Enrolled Farm Buildings: If Homestead is enable this field will allow entry into both and Non-Homestead fields
        2. Enrolled Farm Buildings: Enrolled farm buildings are always Non-Homestead even if a Homestead has been filed.



Step 6: Review Enrolled and Excluded Acreage


Note: if you make changes to acreage you must provide an acreage change reason, the acreage must equal the total acreage on the parcel and this will trigger the state certification review.


  1. State Acres: State acres show the acres that the state has certified and enrolled or excluded from the Current Use Program.
  2. Municipal Acres: Municipal acres agree with state acres by default, however if you wish to propose a change to the enrolled acres you may edit these and provide an acreage change reason. Note if you edit the municipal acres and the state has not completed it's review these acres will be used for the exempt reduction calcuation for billing export.
  3. Acreage Change Reason: If you do change acres you will be required to supply an acreage change reason.





Step 7: Save and Verify (including verification math and logical checks) 


  1. Cancel: Cancels, does not save your changes and returns you to the main enrollment screen.
  2. Save: Save your changes and stays on the same screen. This will update totals.
  3. Save and Return: Save your changes and returns you to the main enrollment screen
  4. Save and Verify: Saves and completes Local Verification.


Logical Checks


  1. Acreage: Total Enrolled + Excluded acreage must match the parcel acreage
  2. Value Checks:
    1. Totals: Homestead and Non-Homestead total listed value must match the grand list totals.
    2. Enrolled Farm Buildings: If there are enrolled farm buildings this must be greater than zero. If there are no enrolled farm buildings this must be 0.
    3. Excluded Land: If there are excluded acres this value must be greater than zero. If there are no excluded acres this value must be 0.
    4. Enrolled Land Value: If there is enrolled land this value must be greater than zero. If there is no enrolled land this value must be 0.